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Hi   The majority of our employees are f ...

Sophie Waters
Hi   The majority of our employees are furloughed and we are topping them up to 100% pay. I read that we may need to show this breakdown on payslips for audit purposes (eg amount of pay that is being claimed back and top up that we are paying). Is there a way that we are able to do this easily?   Thanks
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3 comments

Date Votes
  • Sophie Waters

    Hi Carol,

     

    Many thanks for your question. The furlough pay will need uploading into the payroll module and it would be a good idea to create a new payment type for this upload, possibly called 'furlough pay'. If you are topping up to 100%, you could then break the amount down to be 80% and 20% of their pay, and load the 80% under a payment type of 'furlough pay', and the 20% under a payment type called 'top up' or similar. This will break down that payment into 2 amounts on the payslip but also in your reporting.

     

    If you are a bureau customer, your payroll specialist will be able to help with the payment types and the upload process.

     

    There's also a useful article on how to pay salaried staff on furlough here: https://fc.force.com/customer/s/article/WFM-Furloughed-Employees-Paying-Salaried-Employees

     

    Many thanks,

     

    Sophie

    Solution Director

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  • Vera Deplano

    HI Sophie, we are on the same boat as Carol. The vast majority of our employees (even if on Furlough) will be receiving full salary. I was on the phone with HMRC yesterday in regards to this. The said to me that we can go ahead and pay the employees using our normal 'Monthly Payment' option: when HMRC portal will be up and running next week to claim furlough, we can then submit the relevant data based on their requirement and they will calculate entitlement and 80% up to £2500.

     

    Can I confirm if what you said in your email reply to Carol, is mandatory? or is it simply a way of keeping track on our Fourth system of the 80% Furlough claim (even when we are paying full salary?

     

    V

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  • Sophie Waters

    Hi Vera,

     

    Thanks for the follow up and the information from HMRC- my response above is not mandatory, just a suggestion of how to show the difference for reporting purposes as asked in the original question. As hourly paid employees need payments uploaded in lieu of hours coming from scheduling, this could be done this way. Your salaried employees can then have no adjustment and receive their full salary as normal.

     

    Many thanks,

     

    Sophie

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