Should we be able to change the account coding on received items once an invoice has been applied and exported?
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Hi @Halima Duncan,
Thank you for your query.
Account code modification can be restricted at receiving level through, Property > Administration > Property Preferences > Receiving > Allow Account Modification.
User cannot modify the account at Receiving centre or Receiving Correction once Allow Account Modification is disabled in Adaco.
Please ensure that accounts are properly assigned to products and Outlet accounts to outlets before restricting.
Thank you
Best,
Rimzan
Fourth
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Thank you; this is very helpful.
Is there any documentation here of the other modifications that can be made at Property>Administration>Property Preferences>Receiving?
I'm particularly curious about "Allow multiple corrections in a closed period" and "Allow Receiving Tolerance" -- what do these allow/restrict exactly?
Thanks for your help; I didn't find any articles on this, let me know if I just missed it in my search here.
HD
0 -
Hi @Halima Duncan,
Thank you for your query.
Account code modification can be restricted at receiving level through, Property > Administration > Property Preferences > Receiving > Allow Account Modification.
User cannot modify the account at Receiving centre or Receiving Correction once Allow Account Modification is disabled in Adaco.
Please ensure that accounts are properly assigned to products and Outlet accounts to outlets before restricting.
Thank you
Best,
Rimzan
Fourth
0 -
Thank you; this is very helpful.
Is there any documentation here of the other modifications that can be made at Property>Administration>Property Preferences>Receiving?
I'm particularly curious about "Allow multiple corrections in a closed period" and "Allow Receiving Tolerance" -- what do these allow/restrict exactly?
Thanks for your help; I didn't find any articles on this, let me know if I just missed it in my search here.
HD
0 -
Hi {@005D0000005WERQIA4},
Thank you for your follow-up query.
"Allow multiple corrections in a closed period" was formerly "Allow Modifications in Closed Period" under 'Inventory' section; we renamed & moved it to provide a bit of clarity. There is an Article specifically around this function being drafted as we type, so that should be published soon.
In summary:
Regardless of whether this option is selected or not:
1. The inventory for a closed period can never be changed
2. When a receiving correction is made in a closed period
· A Diff / Change transaction will be created in the current period to reflect the change in value of the inventory. Important: This does not change the inventory quantity at all either in the closed period or the current period, only the inventory value is updated.
When this options is selected:
· It will be possible to make multiple changes to a receiving in the closed period using Receiving Corrections
When this options is not selected:
· It will be possible to make one change only to a receiving in the closed period using Receiving Corrections
· If there is no invoice applied to the receiving an invoice must be applied during the receiving correction or the receiving correction cannot be saved.
"Allow Receiving Tolerance" prompts for a property-wide percentage to be set against Quantity & Price increase variances against a PO; most customers choose 10-20%.
Any Receivings entered above the Tolerance will warn the Receiver & be placed 'On Hold' which must be authorized by a Purchasing/Receiving Manager or Finance with the appropriate access rights to do so.
It will not prevent the user from Receiving the PO, but it will prevent Finance from processing through to Accounts Payable Export until taken off hold
These flags, along with all others are also currently being drafted by our Learning Design & Delivery team-- keep any eye out!
Best
David
Fourth
0 -
Hi {@005D0000005WERQIA4},
Thank you for your follow-up query.
"Allow multiple corrections in a closed period" was formerly "Allow Modifications in Closed Period" under 'Inventory' section; we renamed & moved it to provide a bit of clarity. There is an Article specifically around this function being drafted as we type, so that should be published soon.
In summary:
Regardless of whether this option is selected or not:
1. The inventory for a closed period can never be changed
2. When a receiving correction is made in a closed period
· A Diff / Change transaction will be created in the current period to reflect the change in value of the inventory. Important: This does not change the inventory quantity at all either in the closed period or the current period, only the inventory value is updated.
When this options is selected:
· It will be possible to make multiple changes to a receiving in the closed period using Receiving Corrections
When this options is not selected:
· It will be possible to make one change only to a receiving in the closed period using Receiving Corrections
· If there is no invoice applied to the receiving an invoice must be applied during the receiving correction or the receiving correction cannot be saved.
"Allow Receiving Tolerance" prompts for a property-wide percentage to be set against Quantity & Price increase variances against a PO; most customers choose 10-20%.
Any Receivings entered above the Tolerance will warn the Receiver & be placed 'On Hold' which must be authorized by a Purchasing/Receiving Manager or Finance with the appropriate access rights to do so.
It will not prevent the user from Receiving the PO, but it will prevent Finance from processing through to Accounts Payable Export until taken off hold
These flags, along with all others are also currently being drafted by our Learning Design & Delivery team-- keep any eye out!
Best
David
Fourth
0
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