How to create a refundable deduction for uniform

Hi {@005D000000ANXpTIAX}​ 

To can confirm that uniform has been issued you can use the Starter Checklist and/or log as an Asset.

The below link explains how to create asset types and checklists.

https://fc.force.com/customer/s/article/WFM-Creating-Asset-Types

https://fc.force.com/customer/s/article/How-to-Create-Joining-and-Termination-Checklists

On leaving confirm whether uniform has been returned in good condition or not.

This can be recorded on the Termination Checklist or when marking the asset as returned, you can add notes.

Unfortunately it is not possible to automatically calculate whether uniform cost should be taken off final pay.

This is because deductions may mean that an employee falls below National Minimum Wage.

Deducting uniform costs for a 25 year old employee on £7.83 an hour (or salary equivalent) would be a breach of compliance.

Hope this helps

Debbie

Fourth

Thanks Debbie

We were only planning on doing this for people who are above minimum wage, will Fourth not allow that functionality even in those circumstances?

Thanks

Josh

Hi @Joshua Field​ 

Once you have marked the asset as not returned you will need to calculate the cost of the uniform and enter as a deduction in the payroll module.

If this is entered on the termination checklist a report can be run by payroll, to see if deductions need to be entered.

Costs are not entered against the asset so it cannot be done automatically.

Hope this helps

Debbie

Fourth

hi, along the same lines, is there a way of automatically deducting a nominal amount from waiters automatically on final pay? Thanks

Hi @Rachel Sutton​ 

The system will not automatically make deductions as this may contravene NMW.

If employees are paid NMW only, businesses are not permitted to make certain deductions that would drop them below NMW. i.e uniform.

The attached presentation was put together following a webex with HMRC and this may help.

Kindest

Debbie