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Rota vs Management Accounts Holiday Accrual

Diane Knapton
  Currently we include salaried staff on the rota whether they are on holiday or not and in turn not included in the holiday accrual. For flash reporting purposes, this ensures all actual salaried costs are included on the rota. Hopefully keeping the gap between rota and management accounts low. Operationally it has been requested that we include the salaried staff in the holiday accrual that we currently use for hourly staff so if salaried staff are on holiday they do not appear as a cost on the rota. We are concerned this will widen the gap between rota and actual results. Does anyone have any feedback on how this works for them and guidance on best practice??
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Sophie Waters

Hi @Diane Knapton​ 

If the accrual functionality is enabled for salaried staff is turned on, when a salaried employee is on holiday there will not be a cost included in the rota wage cost for these days and an accrual will be added to the other days.

The accrual 'pot' will then build up and when holiday is taken this should be reduced manually.

The easiest way to manage this is via the Super Journal however you would need to display Holiday on payslips to show the information on the Super Journal.

This is really a matter of preference. Either closing the gap between rota and payroll costs and targeting sites on their ACTUAL cost or giving them operational flexibility. There is no right or wrong way of doing it.

Hope this helps

Debbie

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