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Holiday accrual whilst furloughed?

Aine Roach Jones
Hi,   Will employees accrue holiday whilst they are in a furloughed state?   Thanks,   Aine     @Sarah Hammond​ 
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Comments

12 comments

Date Votes
  • Fourth Customer Success Portal

    Hi @Sarah Hammond​ 

     

    Great question - We can confirm that any employee's whose status is set to 'Furlough' will still accrue holiday allowance as usual.

     

    Many thanks,

     

    Zaina

    Fourth

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  • Aine Roach Jones

    Hi Zaina,

     

    Thank you for the response.

     

    If we do not wish for employees to accrue holiday is this something that we can override?

     

    Thanks,

     

    Aine

     

    @Sarah Hammond​ 

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  • Kate Castellani

    @Paul Black​ 

     

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  • Fourth Customer Success Portal

    Hi @Sarah Hammond​ & @Aine Roach-Jones​ 

     

    Please see below a message from one of our Solution Consultants on this:

     

    Holiday accruing does depend on the holiday status of the employees, whether full time, flexible or casual. ACAS guidance is that an employee should still accrue holiday whilst on furlough.

     

    Best wishes,

     

    Zaina

    Fourth

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  • Aine Roach Jones

    Thanks Zaina.

     

    If we still want to go ahead and stop holiday accruing, will their be a way in the solution that we can achieve this?

     

    Aine

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  • Sophie Waters

    Hi Aine,

     

    Unfortunately the system can't stop an employee accruing holiday if they are still employed. The only exception to this are employees on the 'casual' status as their holiday will accrue only when hours worked are submitted to payroll.

     

    Many thanks,

    Sophie.

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  • Kate Castellani

    @Paul Black​ 

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  • Joel Robinson

    @Sally Vos​ 

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  • Laura Johansson

    Will casuals accrue holidays while on furlough and if so, how can we calculate that?​

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  • Sophie Waters

    Hi Laura,

     

    In answer to your question about 'Casual' employees accruing holiday in the system, our casual status was designed for true casual employees who do not work on a regular basis, and their holiday will accrue in hours (12.07% of hours worked) when a schedule is submitted to payroll. If your casual employees are furloughed, they will not have any hours coming through the rotas and therefore no holiday hours will accrue for them. If we need to upload any hours they would have accrued once they are back to work then we can help with a casual holiday upload.

     

    Many thanks,

     

    Sophie.

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  • Aine Roach Jones

    Thanks Sophie.

     

    Can we outline best practice if we do not wish employees to accrue holiday? Should their employee status be changed or holiday allowance manually overridden at a later date?

     

    Thanks,

     

    Aine

     

    @Hannah Williams​ 

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  • Sophie Waters

    Hi Aine,

     

    Unfortunately we don't have best practice around this as the system is set up to accrue holiday for current employees, whether on the furlough status or not. We can suggest the customer keeps track of this through reporting- the Holiday Year To Date report can be run choosing a specific date to see holiday accrued and taken.

     

    If there is a need to adjust any holiday in the future, then we may be able to facilitate that through uploads.

     

    many thanks,

     

    Sophie.

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