Documenting sudent visas & share codes

Hello,

Rebecca Smith has stated that they have an employee member with a student visa that expired December 1st December, but their share code also states they're allowed to work until February 2024.

Their question is how do they record the 2 different dates and statuses as they are worried it will be missed in checks and reports?

They created a customised report, for UKVI checks, but student visas don't' show up.

Thanks