Central Purchasing - Purchase and Inventory Cost Updates
recently converted from stand alone to central purchasing.
in the Property Products screen under "central purchasing" am wondering what contributes to the Purchase Cost, and the Inventory Cost fields to be updated "automatically" as they do in the property level.
As we plan to activate Global Recipes, is it that the recipe "cost" is to be calculated from the fields here in Central?
Good afternoon Steven Barath,
Thank you for your query.
In Central Purchasing (CP), the Purchase/Inventory cost fields are usually based on either the initial costs when the Products were created or manual changes made by users with access to Edit the Products in the CP; however, we do recommend that the Update Cost from Quotation administrative flag is set to Any Vendor at the CP only as outlined here: Adaco Administration: Property Preferences (Purchasing). This will update the Product Cost & in turn the Recipe costs in the CP for a more accurate visual representation of both values based on CP-level quotations that are available through Vendor integrations, quotation imports, or manually entered quotes.
At each of the properties, the same flag should instead be set to Do Not Update so that the Product & Recipe costs in the properties themselves are updated instead by the relevant property-level transactions, e.g. Receivings, Requisitions, & Transfers.
Please let us know if you have any follow-up questions on this topic.
Good Afternoon, David!
Alright, I will activate as suggested. we will need a little clarity though on the transfer of costs from property to property when using recipe managed by global.
is it that the "quote" driven purchase cost is now the basis for the recipe value, rather than with property based recipes which are using average transaction price typically from store room.0
Hi Steven Barath,
The costs of any Recipe or Product moved between properties, via InterProperty Outlet Requisitions or InterProperty Transfers, are based on the costs at the properties themselves; the items must be pushed (or pulled) from the CP to the Property in order to perform the transactions.
The CP costs for the items are a visual reference only to assist in Recipe/menu design, Production quote comparisons, etc.; whereas, the Property costs for the items are also a visual reference based typically on storeroom transactions as you described.
Ultimately, the final posted/calculated costs are based on the Outlet performing the transaction.
Please let us know if there is further information needed.
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