WFM UK: Paying a Recently Terminated Employee

Overview

When an employee receives a P45, they can be added to a pay run as a 'Leaver', ensuring that they receive their final owed pay.

Process

• Using the side menu, go to Payroll > Pay Runs > Current Pay Run List
• Select the Pay Run that the employee is in
• Use the Page Links drop-down and select Add Leavers
• Select Add Leavers

Fig.1 - The Add Leavers button

• Search for the employee by Employee Number or Surname - terminated employees who have been issued their P45 will appear on the list 
• Select the employee using the tick box and then save

When returning to the current pay run, the employee will display with a number (see Fig.2 & 3) indicating that they have left the company and are receiving an additional payment. 

In the bottom right corner of the screen, there is a numbered list of reasons why the employee might have been included on the pay run - this relates to the number displayed next to the employee.

• To make the additional payment, ensure that the relevant payment type is listed within the employee’s record and create a new one if necessary, entering in the amount to be paid. 
• To do this, go to Payroll > Employees > search for and select Employee > Employee Payroll Info > Payment Types > Create a New Payment Type

The pay run can then be completed as usual.