Inventory | Restaurants Release Note: Automatic Approval of Invoices with no Discrepancy Decisions

What’s Changing?

Invoices that require no user-made decision will be automatically approved and, depending on a global setting, marked for export.

Release date: 12^th May 2021.

Reason for the Change

To save time. Currently, these invoices are shown when viewing invoice discrepancies and require manual approval by users.

Customers Affected
All Inventory customers using Invoice Management.

Release Notes

Invoices will be automatically approved when there is no decision to be made by the user.
When all invoice lines match within configured tolerances, no decision is required – see Fig.1.

Fig.1 – Matched lines in an invoice

If there are any substitute products that the system doesn't recognise, they are matched on quantity – see Fig.2.

Fig.2 - Substitute product matched on quantity

For both examples shown in Fig.1 and Fig.2, the status of the invoices will be ‘Matched-Approved’.

By applying a global setting (see instructions below) the status of the invoices will be ‘Marked for Export’.

‘Auto Mark Documents for Export’ Global Setting 

• Go to Setup > All Options > Browse Suppliers > search for and select supplier
• Go to the Edit Details tab and tick the box against Auto Mark Documents for Export
• Select Save

Fig.3 – Auto Mark Documents for Export – global setting