A new integration with ChrimCheck will be used for E-Verify processing and completing I-9s within the Applicant Tracking System. The article below will outline the process from the view of an Applicant and Hiring Manager.
Once an applicant has signed their offer letter, they will receive an email instructing them to complete their I-9.
Note: If they lose the email it can be resent by a Hiring Manager using the Verify Menu in the Applicant Viewer.
Clicking Complete your I-9 Form within the email will take the applicant to the Crimcheck registration form.
The applicant will then fill out the form and click Next. Much of the required information is pre-populated from the registration form.
Once the form is filled out, the applicant will click Click to Sign to add their signature.
Once the signature is provided, the applicant will be shown a Confirmation Page.
Hiring Manager Walk-Through
The Hiring Manager will receive a Dashboard Notification within the Applicant Tracking System notifying them that the applicant has completed their I-9 and it’s time to complete their portion.
If the Hiring Manager uses Engage, they receive a Task in Fourth.
The next steps can be taken by navigating to the applicant viewer and click the Verify menu and then Proceed.
From here, they can also click Cancel I-9 if needed.
Clicking Proceed takes the Hiring Manager to their portion of the I-9, the first review the information entered by the applicant.
Once all information is entered and reviewed, the Hiring Manager can select Complete I-9 Form at the bottom of the page to complete the process.
Pressing Save Section 2 saves the information but does not submit it if you close the window without selecting Complete I9 Form. It is not required to select Save Section 2 unless there is a need to have someone else review the information before completing it.
If there is something is wrong or missing with what was entered (validation text will appear for the error) a failed message will appear after.
The I-9 will not be submitted to E-Verify until the Complete I-9 Form button is selected.