Overview
This article details how to add additional payments into Payroll via the Timesheet Input functionality. Examples of additional payments include: Mystery Shopper, or bonus payments that would not otherwise be shown on the rota. This allows users to enter additional payments without needing high level access to Payroll.
The order for setting up the functionality is important and therefore needs to be followed correctly to avoid errors.
If multiple companies or Pay Bases exist, this needs to be replicated for each case individually.
Creating the Payment Type

Fig.1 - Payment Types
If an employee is assigned to more than one PAYE and the rate is changed, this will impact the employees on both PAYEs. A payment type will need to be created for each pay scenario and there is a limit of 10 payment types allowed.
Assigning Payments to Employees
Once the Payment Type is set up, it then needs to be assigned to each employee record.
To do this:

Fig.4 - Employee List
The user will then see any new payments that have been created and can be assigned to the employee.
Assigning the Payment Type to a Pay Basis
Once created, the Payment Type needs to be assigned to the relevant Pay Basis.
To do this:
Timesheet Input Screen
Troubleshooting Guide
If the payment type amount is wrong for all employees
If the payment type is incorrect for an individual employee
If the payment type doesn’t exist or the employee doesn’t appear on the timesheet input screen (Please note: The order is important)
This article details how to add additional payments into Payroll via the Timesheet Input functionality. Examples of additional payments include: Mystery Shopper, or bonus payments that would not otherwise be shown on the rota. This allows users to enter additional payments without needing high level access to Payroll.
The order for setting up the functionality is important and therefore needs to be followed correctly to avoid errors.
If multiple companies or Pay Bases exist, this needs to be replicated for each case individually.
Creating the Payment Type
- Go to Payroll > Administration > Payment Types > Add New Payment (this process is demonstrated through Fig.1 to Fig.3)
- Within the Payroll Module select Payment Types from the Administration drop-down

Fig.1 - Payment Types
- Select Add New Payment Type from the top right corner and complete the payment type form as per Fig.3

Fig.2 – Add New Payment Type

Fig.3 - Edit Payment Types

Fig.3 - Edit Payment Types
If an employee is assigned to more than one PAYE and the rate is changed, this will impact the employees on both PAYEs. A payment type will need to be created for each pay scenario and there is a limit of 10 payment types allowed.
Assigning Payments to Employees
Once the Payment Type is set up, it then needs to be assigned to each employee record.
To do this:
- Go to Payroll > Employee List > select Employee > Employee Payroll Info
- Select Payment Types > Create New Payment Type > select ‘Additional Shifts2’ > enter a Date Range if applicable
- Return to the Payroll Module by selecting Module Home, then select Employee List from the Employee drop-down menu

Fig.4 - Employee List
- Search for and select the employee that the payment type is to be assigned to
- Then select Payment Types from the Employee Payroll Info drop-down menu

Fig.5 - Employee Payment Types
- Select Create A New Payment Type
The user will then see any new payments that have been created and can be assigned to the employee.

Fig.6 - Create New Payment Type
- Select Additional Shifts 2 as the Description and (if applicable) input a Start Date and End Date that this payment type is available for, and then Save

Fig.7 - Create New Payment Type
Assigning the Payment Type to a Pay Basis
Once created, the Payment Type needs to be assigned to the relevant Pay Basis.
To do this:
- Go to Payroll > Administration > Company Setup and select Company
- Select View Pay Basis > select Pay Basis > Configure Timesheet > Add Payment Types > select Payment Type from drop-down
- Enter Sort Order > enter Decimal Options > enter Column Header (e.g ‘Shifts2’) > Type (this will be units if payment type is being used to add additional shifts) > Save
- Return to the Payroll Module by selecting Module Home
- Select Company Setup from the Administration drop-down

Fig.8 - Company Setup
- Select the relevant company, then View Pay Basis and select the correct Pay Basis

Fig.9 - View Pay Basis
- Select Configure Timesheet and Add Payment Types

Fig.10 - Configure Timesheet
- From the Payment Type drop-down, select Additional Shifts 2 and choose a Sort Order, Decimal Options, Column Header (e.g. Shifts 2) and Type (this will be units if this is being used to add additional shifts) and Save - see Fig.11

Fig.11 - Add Payment Types
Timesheet Input Screen
- Go to Payroll > Timesheet Input > select Employee > enter applicable units > Save
- From the Payroll Module home screen, select Timesheet Input from the left hand side of the screen

Fig.12 - Timesheet Input
- Select the correct PAYE from the list to display the Timesheet Entry page
- In the Shifts column, enter the applicable number of additional shifts for the employee and then Save

Fig.13 - No. of Units for Employee
Troubleshooting Guide
If the payment type amount is wrong for all employees
- Update the rate entered in the payment type. This will then immediately update for all employees assigned to this payment type
If the payment type is incorrect for an individual employee
- Unassign the payment type from the employee
- Reassign another existing payment type
- If that payment type hasn’t been used for the location before, the user needs to follow the steps listed below
If the payment type doesn’t exist or the employee doesn’t appear on the timesheet input screen (Please note: The order is important)
- Create a new payment type and assign to the relevant PAYE
- Assign payment type to the employee record
- Enter Administration > Company Setup > select Company > View Pay Basis > select Pay Basis > Configure Timesheet
- Add the new Payment Type and rename as required and Save
- Return to Timesheet Input screen to ensure that employee is showing
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