This article describes the process of downloading and viewing payslips in Fourth's Employee Self Service (ESS) product.
ESS can be accessed on a mobile device or on a desktop PC/laptop via a web browser.
The screenshots in this article are taken from the mobile version, but the steps required when using a web browser are the same.
My payslips in ESS
- Within the Fourth app, select Employee Self Service from the left-side menu
The 'My Rotas' page will disaply.
- Use the burger menu from the top-left and select My payslips
Fig.1 - Selecting 'My Payslips' from within ESS - mobile version
The most recent payslip will be displayed.
- To view previous payslips, swipe to the left (using a mobile device) or use the arrow on the left of the screen (using a web browser)
Fig.2 – 'My Payslips' tab
- To view a breakdown of the payslip, including Tax and NI deductions, select Show payslip Breakdown
Fig.3 - 'Show Payslip Breakdown' option
Fig.4 - Payslip breakdown
A Historic Breakdown of the ‘Total’ and ‘Take Home’ amounts within the payslip can also be viewed.
Fig.5 – Historic breakdown
payslips can also be downloaded in PDF format.
- To do so, select Download payslip
Fig.6 - 'Download Payslip' option
The PDF version of the payslip will be displayed.
Fig.7 - PDF version of a payslip
Frequently Asked Questions
Can employees view previous payslips via ESS?
Yes. In the My Documents tab there are Date Filters for viewing payslips from the past two and five years.
What if an employee leaves their employment?
Employees will have 90 day* read-only access to their Self-Service Record where they can access their previous 13 payslips. Employees must be encouraged to download their payslips from ESS before the end of their read-only period.
*It is possible to change the duration of the leaver’s access – please contact Fourth for more information.
Will downloaded payslips be accepted if an employee requires them for mortgage or benefit claims?
Yes, most firms will accept a printout of a payslips. However, there may be the occasion when employees are asked for a letter from their employer confirming their employment status.