How to Create/Edit a User

The purpose of this article is to demonstrate how to create a new user or import an existing user into the Adaco software.  

To create a new user:

• Go to Property>User Center.
• Click New, as per Fig.01.

Fig 1 – Adding a New user

• In the Add Type field, select Add New User.
• Choose the Authentication Provider. Typically this is kept as “Builtin Database”, but can be changed if need be.  Please consult with the property IT department if need be.
• Enter the User Name.
• Enter the Full Name of the user, as per Fig 2.

Fig – 2 - The Add User screen

• In the User Outlets drop-down list, select the Outlets the user will need access to, as per Fig 3.

Fig 3 – Selecting User Outlets

• In the Primary Property field, select the corresponding property as needed.
• The following fields are not required, but can be filled out if need be:
  • Title
  • Department
  • Email Address
  • Phone Number
  • Fax Number
  • Default Segment
• Other areas that are not required are:
  • Needs Allowed Route: If this is selected, it will allow the user to only use the routes that are selected in the Allowed Routes drop down list.  Click the Allowed Routes drop-down list, selected the needed routes, and click OK, as per Fig 4.

Fig 4 – Needs Allowed Route field

• Receive Rejection Notification: If selected, the user will receive emails for ALL rejected requisitions that have been routed, instead of just their own. User will need to have an email address in the field above and will need to have email communication enabled.
• Reviewer: The user is a reviewer of certain routed requisitions.
• Approver: The user approves certain routed requisitions.
• Final Approver: The user has authority to Final Approve certain routed requisitions.
• Approval Limit:  An Approval Limit amount is only required if the Final Approver flag is enabled.  This allows the user to final approve requisitions of the entered amount and below only, as per Fig 5.

Fig 5 – Final Approver and Approver Limit

• In the User Group section, select the User Group(s) that the user will need to have access to.  The User Groups are used to grant access to certain parts of the software and are configured separately. 
• Click Save.

To import an existing user:

• Go to Property>User Center.
• Click New.

• In the Add Type field, select Import Existing User, as per Fig 6.
• Choose the Authentication Provider.  Typically this is kept as “Builtin Database”, but can be changed if need be.  Please consult with the property IT department if need be.
• Click the drop-down list in the User Name field.  Scroll down till the desired user is found and select that user, as per Fig 6.

Fig 6 – Import Existing User

• Fill in the needed fields as noted above in the “Create New User” section of this article.
• Once completed, click Save.