WFM UK: Payslip Messages

Overview

Payslip messages can be useful in getting information about payments across to employees, such as a notification of a forthcoming change to pay frequency, e.g. monthly to weekly or vice versa, or information regarding the employer pension contributions.

This article will explain the process of printing and deleting a message on the inside of a payslip.

Printing a Message

To print a message on the inside of a payslip:
 

• Go to Payroll > Pay Runs > Current Pay Run List
• Select the relevant Pay Period and then Payslip Notes
• Select Add Payslip Note (see Fig.1 to Fig.2)

Fig.1 - Payslip Notes



Fig.2 - Add Payslip Note & Message

• If required, enter the location and division (leave as All if the message is to be displayed on all payslips)
• Type the note to be displayed on the payslip - maximum 123 characters, including spaces - see Fig. 2
• Save

The message will be printed on the inside of the payslip for the current pay run only. If more than 1 Pay Basis needs to display the message, the above instructions will need to be followed for each one.


Deleting a Message

• Select the Delete? box 
• Select Delete again to confirm the selection

• Follow Payroll > Reports > View Reports > Payslips3(new)
• Complete the relevant field information and the relevant Pay Run
• In the Division field, leave All to display the message on all payslips
• Run Report

Fig.3 - Payslips3 (new) screen
 

• Type the note to displayed on the payslip (maximum 100 characters, including spaces)
• Run Report

The message will be printed on the outside of the payslip for the current pay run only. If more than 1 pay basis needs to display the message, the above instructions will need to be followed for each one.