When a new employee is created, transferred or a new Multiple Employment is set, and the Auto Add to Rota setting was un-ticked, these employees will not automatically appear on Rotas which are already open.
This article describes the process of adding an employee to an existing open Rota.
Adding an Employee to an Existing Open Rota
- Select Rotas in the Module drop-down menu
Fig.1 - Module Drop-Down Menu
- Select the required Rota from the Open Rotas section which the employee is to be added to
Fig.2 - Select Open Rota
- Select Add Employee
Fig.3 - Add Employee Link
- Select the required Employee from the list who needs to appear on that Open Rota
Please Note: Some employees may appear with a Home icon next to them as they are multiple employed.
Fig.4 - Employees Available to be Added to the Rota
- Enter Shift Codes for the employee if required using the drop-down boxes for each day
Once the employee has been added to the Rota, their shifts can be edited as normal.
Fig.5 - Select Shift Codes
- Select Back to Rota
Fig.6 - Back to Rota
The employee will display on the Rota to be scheduled, or with the pre-defined shifts which were set during the process above.