Employers can choose which sensitive information fields are set as optional fields to be filled out when creating an Employee. This information is then recorded in the Employee’s Details.
This article describes the process of setting up the selection of sensitive information which is to be displayed and recorded.
Setting up Sensitive Information Fields
- Select the HR Module
Fig.1 – HR Module
- Select Global Settings in the Administration drop-down menu
Fig.2 – Global Settings in the Administration Drop-Down
- Select Edit Sensitive Information
Fig.3 – Edit Sensitive Information Option
- Switch on the Sensitive Information setting by ticking the Sensitive information to be completed on employee creation box
Fig.4 – Sensitive Information Tick Box
This will open the Sensitive Information options.
- Select from this list which information that the company would like to record
Please Note: By switching this setting on, it will appear as a separate page when creating an Employee but it is always optional rather than mandatory. Due to the regulations which surround ethnic monitoring, there is no way of making this mandatory for completion.
Fig.5 - Sensitive Information Settings
To view the Sensitive Information page within the Employee’s details:
- Select Sensitive Information in the Employee Info drop-down menu
Fig.6 – Sensitive Information in the Employee Info Drop-Down
Fig.7 – Sensitive Information Page