Note: This article will cover how managers can adjust an employee's Availability. If you are an employee, click HERE to learn how to adjust your own Availability.
As a manager, you have the ability to set and adjust your employees' Availabilities. This is important because Availability is reflected in the Scheduler. You don't want to be assigning shifts to employees who aren't available to work, now do you? Didn't think so.
All new employee accounts in HotSchedules are defaulted to fully available which means the system will mark them as available to work 24/7. To adjust an employee's Availability, navigate to the Staff List and select the employee whose Availability you wish to change.
Select the AVAILABILITY tab to navigate to the employee's Availability.
When adjusting Availability, you will need to create a new Effective Date. This is the date the new Availability will be...you guessed it...effective. Simply click the + and enter the new date and an optional reason for change. Notice how the text windows and Availability chart become active when you click the +.
Now comes the fun part. All white area in the Availability chart represents times when the employee is AVAILABLE to work. To mark a time range where the employee is UNAVAILABLE, simply click and drag your mouse over the time range to shade it.
When you're happy with your changes, select SAVE at the bottom of the page.