Note: This article (and the articles listed below) is for clients using the updated version of the Time Off & Requests interface. If your options do not match the screenshots or descriptions below, please reference the Time Off or the Requests overviews depending on which sublink you have on the Home tab.
HotScheduleshas two alternative features that companies can use to manage employee requests for days off. One is calledRequests, and the other is Time Off. Both options are contained within the Time Off & Requests sublink on the Home tab. However, users will only see the options for the feature that is turned on for the site via permissions. If you are interested in switching from one option to the other, please contact Customer Care.
What is the difference between Time off and Requests?
Good question! Requests for Time Off will require manager approval before displaying in the scheduler. Approved time off can still be denied once it has been approved, but it will block the manager from scheduling the employee on that date if it is still approved.
Requests, on the other hand, do not require manager approval. Instead, they will appear highlighted on the scheduler, where managers can choose to honor them or not when scheduling. There is a report that allows you to see these requests without going into to the scheduler called the Employee Request Report as well.
For more information you can reference these articles below:
- Submitting Time Off & Requests
- Approve/Deny Time Off
- List View Vs Calendar View
- How to block a day
- Deny a previously Approved Time Off Request
(This will prompt you to log into HotSchedules, and then guide you through the process click by click.)