November 30th 2023, Release Note: WFM UK | Payroll Module: Non-UK National Minimum Wage Updates 2024, New User Interface

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: November 30th 2023

Non-UK National Minimum Wage Updates 2024

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No

What's Changing?

The National Minimum Wage rates in HR & Payroll for Irish and Jersey payrolls have been increased in line with the legislation, effective 1st January 2024.

Reason for the Change

To keep the National Minimum Wage for Ireland and Jersey in line with legislation.

Customers Affected

All customers that operate Irish and Jersey payrolls.

Release Note Info/Steps

Ireland, effective from 1st January 2024:

Jersey, effective from 1st January 2024:

Payroll Module - New User Interface

• Enabled by default? - Yes - only for those customers using the new UI
• Set up by customer admin? - No
• Enable via support ticket? - No - please liaise with your Fourth contact to have the new UI enabled
• Affects configuration or data? - No

What's Changing?

Redesign of the Payroll module’s user interface on the following pages - select from the list below to go straight to that section:

• Payment Methods
• Company/Pay Basis Mapping
• Payroll Statutory Information
• Optional Date Ranges
• Configure Timesheet
• Basic Preview
• Pay Elements Preview

Please note: The Pay Elements & Deductions Preview will be available in the new UI in Q1 2024.

Reason for the Change

To give the product a more modern look and feel, and to improve the overall user experience.

Customers Affected

The new UI is available for the Payroll, Rota, HR, Tronc, Tronc 2, Benefits, Pension, and Scheduling modules. 

 Please note: The new Payroll UI will default to 'Off' for all customers who do not already have the new UI enabled. To get it enabled, please liaise with your Fourth contact.

Release Note Info/Steps

All functionality within the system will remain the same. The main user experience changes are shown below.

 There may be other minor changes to the Payroll module which are not detailed within this document.

Payment Methods

• To access this page, go to Payroll > Administration > Payment Methods

The existing UI page is shown in Fig.1.

Fig.1 - Payment Methods - Existing UI

The new UI page is shown in Fig.2.

Fig.2 - Payment Methods - New UI

Company/Pay Basis Mapping

• To access this page, go to Payroll > Administration > Company/Pay Basis Mapping

The existing UI page is shown in Fig.3.

Fig.3 - Company/Pay Basis Mapping - Existing UI

The new UI page is shown in Fig.4.

Fig.4 - Company/Pay Basis Mapping - New UI

Payroll Statutory Information

• To access this page, go to Payroll > Administration > Payroll Statutory Information

The existing UI page is shown in Fig.5.

Fig.5 - Payroll Statutory Information - Existing UI

The new UI page is shown in Fig.6.

Fig.6 - Payroll Statutory Information - New UI

Optional Date Ranges

• To access this page, go to Payroll > Administration > Company Setup > select Company > View Pay Basis > select Pay Basis > Optional Date Ranges

The existing UI page is shown in Fig.7.

Fig.7 - Optional Date Ranges - Existing UI

The new UI page is shown in Fig.8.

Fig.8 - Optional Date Ranges - New UI

Configure Timesheet

• To access this page, go to Payroll > Administration > Company Setup > select Company > View Pay Basis > select Pay Basis > Configure Timesheet

The existing UI page is shown in Fig.9.

Fig.9 - Configure Timesheet - Existing UI

The new UI page is shown in Fig.10.

Fig.10 - Configure Timesheet- New UI

Basic Preview

• To access this page, go to Payroll > select Pay Run > Preview > Type: Basic Details > Run Preview 
  • If run in the background then once complete select Retrieve Most Recent Preview

The existing UI page is shown in Fig.11.

Fig.11 - Basic Preview - Existing UI

The new UI page is shown in Fig.12.

Fig.12 - Basic Preview- New UI

Pay Elements Preview

• To access this page, go to Payroll > select Pay Run > Preview > Type: Pay Elements > Run Preview 
  • If run in the background then once complete select Retrieve Most Recent Preview

The existing UI page is shown in Fig.13.

Fig.13 - Pay Elements Preview - Existing UI

The new UI page is shown in Fig.14.

Fig.14 - Pay Elements Preview- New UI