See this article for general instructions on how to apply adjustments to your forecast. This article will specifically explain how dollar adjustments are applied to and calculated with your forecast.
Follow these steps to add a dollar adjustment to your forecast:
- Navigate to the Forecasting tab in your HotSchedules account.
- Create a sales forecast for the week of your choice.
- After you have selected your weeks and the forecast has loaded, select the plus sign beside Forecast Adjustment
- Next, you will choose the Dollar Adjustment tab on the popup window that appears.
- Then you can select the Create a new dollar adjustment button.
After selecting the option to create a dollar adjustment, you will need to enter the required information. An example is listed below:
- Name for the adjustment.
- What days it should be applied to? Any weekday highlighted in blue will have the adjustment applied to it.
- What time frame does the adjusment fall into? Be aware that the more specific your time frame is, the more acurrate the adjustment will be. Please do not leave the start and end time set to the same hour.
- Factor - Select the addition or subtraction option and enter the amount we will add or remove to the projections.
- Your source will be the revenue center it's being calculated off of.
- The average dollar amount per guests or table may vary on your site given that it's based off of what labor drivers are available to each location. My test site uses both guests and table counts, and I've deemed that for every $50.00 dollars in sales, a guest count should be added to the driver volume.
Once you select Save, you can then check the box next to the adjustment name and select Apply at the bottom of the box. What the tool will do is take the total amount you're wanting to add/remove and divide it by the amount of intervals within the time frame selected, for example: I want to add $100.00 for Monday between 6 PM and 8 PM and my store is set up to 30 minute intervals. This means I have to divide $100.00 between 5 intervals, so each interval gets an additional $20.00
6:00 PM + $20.00
6:30 PM + $20.00
7:00 PM + $20.00
7:30 PM + $20.00
8:00 PM + $20.00
Same goes for removing $100.00 from 5 intervals, that means that $20.00 will be removed from each interval. If an interval has less than $20.00 to begin with, it will remove as much as possible and leave the remaining amount in the total (it will not roll over to the next interval).