HotSchedules has two features available for companies to manage employee requests for time off. This article will be an overview of the Time Off feature with links to articles explaining how to use this.
You can find the overview of the Request feature here.
What is the Time Off feature?
The Time Off feature allows employees to submit dates that they would like to have off. Managers will receive a notification that there is a pending time off request. The manager will approve or deny it, and then the employee is notified of that decision. When the manager is writing the schedule for that time frame, approved time off dates will be blocked out, and they will not be able to schedule that employee during that time unless they have the override approved time off permission.
How is the Time Off feature different than the Request feature?
The main difference is that the Time Off feature requires managers to approve or deny the dates that employees submit. The employees get confirmation of this decision. With the request feature, there is no approval process other than if the employee is scheduled or not scheduled during that time.
Time Off also displays differently in the scheduler than requests do. Since time off was officially approved, managers are unable to schedule over these blocked out days without a special permission to override it.
Check out the following articles to see what the Time Off feature looks like in action:
Find an article describing how to submit Time Off Dates here,
Find an article about how to block certain dates from Time Off requests here.
Find and article regarding how to approve Time Off for your employees here.
Find an article describing how to override approved Time Off in the scheduler here.
Time Off and Requests for Team Members
Time Off and Requests for Managers
(This will prompt you to log into HotSchedules, and then guide you through the process click by click.)