August 31st 2023, Release Note: WFM UK | HR & Payroll: Absence 'Documents seen?' Label Change

Summary

Release date: August 31st 2023

'Absence Documents seen?' Label Change

• Enabled by Default? - Yes
• Set up by customer Admin? - No
• Enable via Support ticket? - No
• Affects configuration or data? - No

What's Changing?

The label for the Documents seen? tickbox (visible in an employee's Absence Details) is changing to:

Evidence seen? This box must be checked for sick pay to be calculated and paid, if applicable.

Reason for the Change

To make it clearer to managers that the box must be ticked in order for sick pay to be calculated and paid. This is since the change of Statutory Sick Pay (SSP) requirements for employees to provide a sick note to employers after being off sick for 7 days or more. 

Customers Affected

All customers using the HR module.

Release Note Info/Steps

• Go to HR > Employees > Employee List > search for and select Employee
• Then go to Employee HR Info > Absences and select the required Absence

Before this release, the tickbox was titled Documents seen?

This box needs to be ticked in order for both SSP and Company Sick Pay (CSP) to be calculated and paid (if applicable).

Occasionally, this could cause some users to misunderstand the requirements, leading to underpayment of employees - usually when they need it the most.

Fig.1 - Previous 'Documents seen?' label for tickbox

The label is now changing to Evidence seen? This box must be checked for sick pay to be calculated and paid, if applicable. See Fig.2.

Fig.2 - New 'Evidence Seen?' label for tickbox