Special events in your store require special staffing. In the Scheduler, you are able to create a special event, and then specific shifts for that event.
To view current special events, and to create a new one, navigate to the appropriate schedule in the Scheduler. Then click the Tools icon in the upper-right corner, and choose Special Events from the drop-down menu.
Any previously-created Special Event shifts will be listed within their respective group in the Special Events modal. To view the shifts within, click the drop arrow (A). You can edit or delete a Special Event by clicking the pencil or trash icon (B). To apply the shifts to your schedule, select the day (C) you want them to be applied. Before you can apply the shifts to your schedule however, you will need to choose whether a Special Event shift that matches a current House shift will overwrite the House shift or if it will be added as an additional shift (D). When ready, select Apply to Schedule (E).
To create a new Special Event, click Create New. Name the special event. Then create your shifts, clicking Add Shift after creating each one.
Once you apply the shift to your schedule, they will appear in the House Shift Manager. Special Event shifts will be white with an orange top border to differentiate them from the all-orange House shifts. Assign them to the appropriate staff as you would any other shift.
All other behaviors of Special Event shifts remain the same as standard shifts. For example, you can still use use the H key on your keyboard to re-house a Special Event shift, or click the Backspace or Delete buttons to delete an unwanted shift.
Once assigned, the orange top border will remain so you can differentiate a Special Event shift from a standard one. Any shift that is eligible for a Meal or Break will still be accompanied with a blue dog ear tag.
When you attempt to copy the schedule containing special events, you will be given the option to copy the Special Event shifts as well. From the Copy Shift modal, the Special Event from the “Source Week” will be listed, and you can choose to check the corresponding box to have the shifts applied to the “Target Week.”