Sites that use WebClock and Time & Attendance will have the ability to create punch records from scratch. To learn more about the updated punch records interface, go here.
To add a new punch record, follow these steps:
- Log into your Hotschedules account select the Punch Records option under the staff tab. Select the pay period you would like to add a punch record for.
- In the right hand corner of the Punch Record interface will be a button that says Add. To add a punch record, click this option. This will open the Create Punch Record menu.
- You will need to fill out the following information when adding a punch record:
A - This is where you can specify the job code you are adding a punch record for. The job code you select will decide the employees available for you to choose from.
B - Here you can select date and time of the shift you are adding.
C - The employees available for you to create a punch for will display here. Like selecting a job code first will affect the employees available, Selecting an employee first will change the job codes you have available to choose from. You can add a punch record for multiple employees by selecting them individually or clicking 'Select All'.
D - Different reasons for creating the punch record will display here, along with an "other" and "none" option.
E - Any meal or break that the employee took during their shift can be added here. This section is dependent on permissions enabled for your site.
F - The declared tips for the punch record being added can be entered here. This section is dependent on permissions enabled for your site. The tips total is shown on the right.
To add the punch record after specifying these options, click Save.